Google Workspace, or G Suite, is a cloud service provided by Google that enables easy communication through email. The suite comprises a number of easy-to-use applications, such as but not limited to Google Docs, Google Drive, Google Meet, and Google Calendar. Nevertheless, there are cases when backups of G Suite email accounts need to be done. Below is the step-by-step procedure for doing a G Suite email backup.

Why is G Suite email backup necessary?

In order to better understand the relevance of G Suite, it is crucial to take the following factors into account:

• It is straightforward to exchange information with others.
• It guards our data against accidental human error or spurious deletions.
• In the event of a server breakdown, our data is safeguarded.
• We can also retrieve our data offline through a backup.

G Suite Email Backup Processes

There are many options; two particular utilities will be mentioned in this tutorial: one an Admin Data export utility, and the other a particular G Suite backup utility.

Backup G Suite email with Data Export Admin

To use this technique, follow these steps:

1. Navigate to your Google Workspace admin console.
2. Click the > symbol in the Google Workspace admin console, then select Data Export.
3. Finally, click the Start Export button to start the backup of Google Workspace emails.
4. Please wait for a moment for the download link of the exported data.
5. After obtaining the link, click on it and then select Access Archive in an attempt to download the data.

The process for Google Workspace email backup using Data Export Admin is described. While this process seems simple, this process has been found to be deficient when handling large data due to several limitations; the backup process takes a very long time to complete and cannot be cancelled once initiated. In addition, the limitations present make it an undesirable choice for large organizations.

G Suite's automatic email backup tool

Regardless of opinions or suggestions given by others, the simplest manner of backing up Google Workspace email with minimum effort is by executing an automated application. Again, there are tools available in the market that are to be purchased; therefore, how do we determine the best one to apply? For addressing this issue, I completely support the usage of the Shoviv G Suite backup tool. This application covers all the demands, and the entire process is extremely easy.

Shoviv G Suite Backup Tool: Key Features

• It allows you to make a backup of multiple G Suite mailboxes using super admin credentials.
• Supports the storage of backup data in different file formats such as PST, MBOX, MSG, MHT, and HTML.
• This plugin provides an option of a filter feature, which enables people to display or hide messages within their G Suite inbox under certain conditions.
• Scheduling the backup process has been provided as an option.
• The process also has a feature known as Incremental Backup that enables continuous use of the process and avoids the risk of duplication.

Employ the Shoviv G Suite backup tool for safeguarding your G Suite email.

1. Launch the Shoviv G Suite backup tool and go to the Connect Source tab in order to establish a connection to the G Suite.
2. Input required details, i.e., project name. Once details are input, click Connect.
3. Then, go to the job location of the backup and click on the Create backup job button.
4. Whenever possible, use the filter operation to select and, if necessary, remove data under the filter functionalities offered.
5. Lastly, choose from among the options listed, such as initiating the backup task immediately or scheduling the task for later, and then proceed to click on the option to set up the backup job.
6. The software will proceed with the process.

Conclusion

In this article, two ways of G Suite email backup are described: manual and automatic. Both are doing the backup of the email, and the manual one is incomplete, so it's hard to do a large data backup. The automated tool is better in all aspects. However, it also depends on the requirements of the user and whether they want to back up small data or large data. For large data, the automated tool is better.