Nowadays, it is very common to use PST files to store all the emails, calendars, contacts, etc, in one place. Users having multiple PST files often face difficulty on how to import multiple PST files into Outlook productively. In this blog, bringing a solution to this problem, we will learn to transfer PST files to Outlook effectively. Let’s understand the reasons, methods, and various techniques.

Reasons to Import PST Files Into Outlook:

• Easy evaluation- Importing several PST files into new Outlook helps in consolidating all the emails, calendars, contacts, etc, at one place, which is easier for a user to manage and evaluate the data.
• Accessible- Importing multiple PST files into Outlook helps users to save historical data directly and archive it easily. Finding and accessing 5-year-old data will become easier for a user.
• Safe migration- It helps in restoring the data perfectly. While upgrading to a new device or Outlook version, importing PST files helps in restoring the previous files without any data loss.
• Prevents data corruption- Importing PST files is often used as a backup technique to restore the data if a crash or corruption happens. If users already have a PST file, then it acts as a backup and helps users recover critical information.

How to Import Multiple PST Files Into Outlook Manually?

Method 1- Transfer PST files using Outlook Import/Export Option:

1. First, open Microsoft Outlook, go to File> Open and export> Import/export.
2. Then, select the import from another program or file option and click Next.
3. Afterwards, choose the data file (.pst), click Next, and browse your desired PST file.
4. After choosing your required folder, import it into your desired location and finish the process.
5. Now, repeat this process for each Outlook data file. It is best for users who want all their multiple PST file data in one place.

Method 2-  Adding Multiple PST Files as Separate Data Files:

1. First, open Outlook, go to File, and then click on Account Settings >> Account settings.
2. Then, click Add in the Data Files tab and browse the desired PST file you want to open and select it.
3. Repeat this process and open each PST file you want to add. Each file will appear.
4. Additionally, you can expand each file in the Outlook navigation panel.
5. Then, drag and drop the folders or files. Organize them under your required folders.

Why Not Import Multiple PST Files Into Outlook Manually?

• Time-consuming- Manually importing PST files into a new Outlook consumes a lot of time when you have multiple large files to import. It is not efficient for users who have a large amount of data or are running an enterprise.
• No advanced merging options- Importing PST files into Outlook can be a hassle for users, as it imports everything by default. The user cannot select a specific niche, like importing only contacts or calendars, etc. It becomes inefficient for the user while importing specific data.
• Limited Error Recovery- If the importing process gets interrupted by any chance, there are huge risks of data loss or corruption, because Outlook does not offer any specific tools to minimize any troubleshooting.
• Folder Structure Loss- Manual importing can lead to human errors like duplication, missing or skipping of files, and disturbance in the original hierarchy. As there are no automated tools in this software to detect these minor errors.

Easiest Way to Transfer PST Files to Outlook - Expert Tool Guide:

You can add multiple PST files to Outlook at once professionally by using an automated software. In no time, you will be able to import multiple PST files into Outlook easily with various useful filters. In this blog, we will learn how you can effectively import PST files into Outlook. Let’s see if you can import your files in 6 easy steps:

1. First, download and install the software, and hit the Next button.
2. Then, select the second option and choose select files or folders as per the requirement. Check the use recovery mode and move forward.
3. Afterwards, select your desired folders and files you want to import displayed on the interface.
4. Then, you can choose your desired destination path, merge options, and check or uncheck the remove duplicates option.
5. Then, apply the advanced features like from, to, date range, saving folder name and language, split file size, etc, and move forward.
6. Lastly, hit the merge button, and your process to import multiple PST files into Outlook will be completed.

Why Transfer PST Files to Outlook Using an Automated Tool? Valid Reasons:

• No data loss- This expert tool helps in managing and saving the user’s data easily. It can transfer PST files at once without any data loss.
• Easy-to-use- It is very easy to use this software as it is self-explanatory. A user with no knowledge of technicalities can easily complete the process of importing PST files.
• Merging options- You can choose whether you want to only import contacts or just your business emails. Where manual methods don’t provide a user with these options, this tool provides this option, which is productive for the users to differentiate and organize.
• Keeps data intact- It keeps the hierarchy of the metadata and properties of all files and folders intact. 
• Removes duplicates- This software merges/imports PST files without any duplication. By adding the “remove duplicates” option, it becomes easier and convenient for the user to avoid this issue.
• No size boundary- It has no size limitations on files and folders, which allows users to combine and import large files without any boundaries.
• Supports all Outlook versions- By supporting all the Outlook versions, it provides a reliable and intuitive experience for the user.

Conclusion:

After seeing all the aspects of the manual and PST merge tool techniques, we get a clear picture that it is much more productive and compatible to import multiple PST files into Outlook automatically using expert software. In this blog, we learned about how we can transfer PST files to Outlook smoothly without any hassle.